You are organizing an event and are starting to feel overwhelmed and panicky. Between the service providers, the venue, the caterer and other event requirements, there are so many people you need to talk to and so many things you need to arrange!
A good way to cope with the stress of event planning is to hire an event planner, but how do you know which event planner to choose?
The one of which you are envious of
The first place to start is to the internet. Lookup event planners. Most planners will have a webpage that will show you pictures and descriptions of past events they have planned. You’re going to have access to photos, videos, and customer reviews. Take a look at all of them and choose the planners who’s events you are envious of, who’s events look like something you yourself wish you had arranged. Think, what do you want your event to look like? Then choose the event planner who has arranged similar events.
The one that inspires you
While you are looking at a planner’s website, let your imagination run wild.
“Here is a great looking place.”
“The country department will love that animation.”
“If we could have this music, this lighting, that animation in this place, the event will be perfect!”
If, as you are looking at a planner’s page, you feel that something you see is exactly what you want to have in your event, if the planner inspires you they are the right planner for you to choose.
The one that can tailor an event to your needs
An event planner that offers readymade events is fine, but sometimes it is better to have a planner who will work with you to build an event especially for you. Go for an event planner that is willing to personalize or customize details according to your needs. You want an event that reflects your company’s values, is tailored to your guests, and includes activities everyone will enjoy. Choose an event planner that is willing to take your specific needs and wants into consideration.
The one that will listen to you
The first contact with an event planner is important. You should feel, even during your initial meeting that this planner will really listen to you. Remember, you want a planner who is willing to design an event according to what you need and want. A planner who will listen to you, accommodate your ideas, and be able to contribute ideas that will work with your vision is the planner you should choose.
Choosing an event planner may sound complicated, especially since there are so many out there with good references and great looking webpage’s, so in the end choosing your event planner is a matter of choosing someone who you feel understands your vision. Choose someone with who you can work with to come up with an event that will meet your expectations.