Why hire an event planning agency to organize your event?
You are planning your company’s event and one of the first questions you should ask is, should I hire an event planning agency to organize it for me? This is a good question and in this article, we are going to show you some reasons why the answer should be, yes.
They have a lot of experience
In most cases, event planning agencies have experienced project managers who know the event planning industry in your area like the back of their hands. Organizing events is part of their daily routine and they have organized so many of them that they know how to go about it efficiently.
They are creative and original
The professionals from an event planning agency organize tons and tons of events every year. Each of these events has to be memorable and unique. They have plenty of ideas for original themes and how to best implement these ideas. If you hire an event planning agency, you can be sure they will think of a lot of little original details to make your event one that will truly delight and amaze your guests.
They know how to stay within budget
A well planned event has a well-defined budget. We all know that sticking to a budget demands rigor and good organizational skills. Event planning agencies know how to get things done within a budget. They know which suppliers and providers to call on to be able to get good service at prices that will not go over your budget.
They will save time
Looking for an event venue, a caterer, entertainers and other things you need for you event takes time. Event planning agencies often have a list of reliable service providers that they have worked with before who they can quickly call on to provide what your event needs.
They will let you relax
Why organize an event if you’re not going to enjoy it? If you’re the one doing everything from start to finish, from planning to execution, you’re going to be too busy to enjoy your event. Hire an event planning agency and, on the day of the event all you have to do is enjoy, have fun and have a good time!
How to choose an event planner?
You are organizing an event and are starting to feel overwhelmed and panicky. Between the service providers, the venue, the caterer and other event requirements, there are so many people you need to talk to and so many things you need to arrange!
A good way to cope with the stress of event planning is to hire an event planner, but how do you know which event planner to choose?
The one of which you are envious of
The first place to start is to the internet. Lookup event planners. Most planners will have a webpage that will show you pictures and descriptions of past events they have planned. You’re going to have access to photos, videos, and customer reviews. Take a look at all of them and choose the planners who’s events you are envious of, who’s events look like something you yourself wish you had arranged. Think, what do you want your event to look like? Then choose the event planner who has arranged similar events.
The one that inspires you
While you are looking at a planner’s website, let your imagination run wild.
“Here is a great looking place.”
“The country department will love that animation.”
“If we could have this music, this lighting, that animation in this place, the event will be perfect!”
If, as you are looking at a planner’s page, you feel that something you see is exactly what you want to have in your event, if the planner inspires you they are the right planner for you to choose.
The one that can tailor an event to your needs
An event planner that offers readymade events is fine, but sometimes it is better to have a planner who will work with you to build an event especially for you. Go for an event planner that is willing to personalize or customize details according to your needs. You want an event that reflects your company’s values, is tailored to your guests, and includes activities everyone will enjoy. Choose an event planner that is willing to take your specific needs and wants into consideration.
The one that will listen to you
The first contact with an event planner is important. You should feel, even during your initial meeting that this planner will really listen to you. Remember, you want a planner who is willing to design an event according to what you need and want. A planner who will listen to you, accommodate your ideas, and be able to contribute ideas that will work with your vision is the planner you should choose.
Choosing an event planner may sound complicated, especially since there are so many out there with good references and great looking webpage’s, so in the end choosing your event planner is a matter of choosing someone who you feel understands your vision. Choose someone with who you can work with to come up with an event that will meet your expectations.
The Incentive Journey: From A to Z
What better way is there to energize and motivate your team then an incentive journey? A short but unforgettable break that will become a fond and treasured memory. If you have the budget for it, an incentive journey, is a great way to strengthen bonds between a company and its employees.
An incentive is a way to reward and motivate employees. The idea of the incentive has existed since the early 1980s in France and has since spread to other countries. The idea behind the incentive is to improve employee performance by rewarding them.
There are several different types on incentives. One is team building, which deepens the bonds of understanding between the members of an organization. Another is the adventure activity, which allows members to get to know each other by working towards a common goal outside of their normal activities. In this article, were going to talk about the incentive known as the incentive journey.
Between innovation and animation: A tailor-made trip
An incentive journey is not improvised; the project manager in charge of planning the trip must know the general policies of the company and the current trends. It’s important to be creative and innovative when planning an incentive journey to make sure that it satisfies the needs of the participants.
The choice of destination and the activities: Essential
An incentive journey gives its participants an opportunity to act like tourists, something that isn’t really included in other company sponsored events. It’s therefore very important to choose the destination wisely. You want to choose a relaxing place where people can get a break from their routine. You should also choose the activities that will be available. You should aim to include activities that will have a beneficial impact on the minds of the participants and allow them to perform better.
Catering and accommodation: A preference for the atypical
Try to choose unusual places that bring new experiences for your employees, such as an underwater restaurant in the Maldives or a restaurant build of ice in Finland or a hotel cabin in India’s Wild Canopy reserve.
Many companies find it beneficial to use a travel agency that specializes in arranging incentive journeys. This way, all they have to do is choose a date for the journey, the agency takes care of arranging the travel arrangements and the activities at the destination.
The concept of an incentive journey is growing in popularity and it is seen as a great way to improve the performance of a company by taking care of its most valuable asset – its people. After all, a happy and motivated employee is an efficient employee!
Gifts for your guests: a welcome gesture
Organizing an event requires careful planning and attention to details. The aim is to create an event that will leave your guests with happy memories.
One way to make sure that your event is memorable for your guest is to make sure that they don’t leave with empty hands. Whatever the nature of your event, it is always nice if you prepare gifts that your guest can take home with them. That kind of attention has a good effect and will make sure your guest leave with positive feelings about your event.
A beneficial strategy
If you are planning a corporate event, it is important to realize that the gifts you give to your guests could have an impact on your event and on your company’s reputation. First, the prospect of receiving gifts and goodies could be a factor that will raise interest in your event and entice more people to attend. This is particularly true for events that are open to the public.
Another reason for giving gifts to your guests is it allows you to thank them for attending your event. Of course, sometimes the event itself is a gift, such as if a corporation organizes a party or cocktail reception to congratulate employees for a successful turnover or commercial operation. Giving a gift on those occasions is still a good idea as it reinforces the feeling that the employees are being recognized for their hard work and are appreciated by the corporation.
Offering a gift during your event also makes it possible for you to increase your company’s daily visibility. Whether it’s a mug, a pair of sunglasses, or any other sort of goody as long as it’s marked with logo, it ensures that your company remains on your guests mind long after the event itself has ended.
Giving away gifts can also be a way to make your event more fun and lively. You can organize a game or contest with your guests getting gifts as prizes for participating. Adding some entertainment to your event will make it more memorable for your guests.
What gifts to give?
Before deciding what gift to give, take a minute to think about the persons who are going to receive them. The gift should be pleasing, original and appropriate to the event.
There are a lot of different gifts that can be given during an event that will fit your budget. Some of the most common are: mugs, pens, cards, bracelets, phone cases, notebooks, key holders, etc.
Consumable gifts are also appreciated: wines, spirits, local products, garnished baskets, sweets, etc.
Beauty or hygiene products are also good gifts for events: creams, make-up, perfumes, beauty accessories, etc.
If your budget allows for it, you can give more substantial technological gifts: mini-drones, cameras, virtual reality helmets, touchscreens, etc. These gifts, being more expensive, are ideal as prizes for games. They can be given to the winners and smaller, less expensive gifts, given to the other guests.
Giving gifts to your guests is a good way to make sure they leave your event with a positive impression. They will make sure that your company remains in the minds of your guests. Make sure to devote a part of your entire event budget to ensuring that you have good gifts to give to your guests.